DarRyl Millner, Director
The Office of Budget and Finance provides financial support for the department and is comprised of four areas:
- provider reimbursement and grants
- accounts payable
- financial information and systems
Some of the responsibilities of the office include grants management, contract monitoring, rate setting, developing reimbursement methodologies, oversight and support of accounts payable, managing the accounting and financial reporting of the department, cost allocations, assisting the Divisions in developing the annual budget requests, and analyzing revenues and expenditures.
Provider Reimbursement and Grants
Cost Report Forms and Guidelines
- NEW! The FY16 cost report templates and guidelines are available. (Note: Attachment 1 and Schedules are included in one Excel document.)
- Cost Reports are due four months after your fiscal year end (i.e., November 1 if your reporting period ends June 30).
Download the "Templates for All Providers - SFY16." You will be prompted to either open, save the file or cancel; choose to save the file (or choose "save as" to save the file with a file name of your choice). Then you will need to choose a location on your computer where you want to save the file. (You must save/download the file to your computer or the Excel file will not work correctly.)
Cost Report Guidelines and Template
If you have questions regarding the Cost Report template or guidelines, please contact Laura Ellenbecker or 605-773-5990.
Payments to Vendors
Accounts Payable handles the payment of amounts owed vendors for delivered goods or completed services. All payments are generated through the state's financial reporting system.
Prior to payment a vendor must submit an invoice and complete a W-9 Form. The W-9 Form will be cross referenced with the Federal Office of the IRS and then be added to the state's financial reporting system. Once the W-9 Form is added the invoice will be processed for payment.
The following link contains a Substitute W-9 Form used by the Department of Human Services. Please use this form if you do not have access to the IRS W-9 Form. Please mail your completed invoice and substitute W-9 Form to the following address and they will be processed:
Department of Human Services
Attn: Accounts Payable
c/o 500 East Capitol Ave
Pierre, SD 57501-5070
Vendor Self Service
The State of South Dakota offers a Vendor Self Service page to assist vendors in inquiring on payment processing as well as payments received. The Vendor Self Service is located at this link. https://bfm.sd.gov/vendor/index.asp
Streamlined Sales Tax Exemption
The Department of Human Services, a department of the State of South Dakota, is exempt from State of South Dakota Sales Tax. Please print the exemption form for your sales tax records
If you have any questions regarding the substitute W-9, the vendor self-serv or the streamlined tax exemption form, please contact Lloyd Johnson or 605-773-5990.